Accounting for Nonprofit Organizations

Absolutely. Our nonprofit audit preparation services are designed to make your annual audit seamless and stress-free.

We begin audit prep work months in advance, ensuring your books are audit-ready with properly documented transactions, complete reconciliations, and organized supporting documentation.

Our team prepares detailed audit schedules including accounts receivable aging, fixed asset rolls, accrued expenses, and restricted fund analyses.

We coordinate directly with your independent auditors, providing them with the trial balance, supporting schedules, and any requested documentation in their preferred format. Our CPAs understand what auditors look for and proactively address potential questions before they arise.

We maintain detailed audit files with proper internal controls documentation, board resolutions, and compliance testing results.

For first-time audits, we guide you through the entire process, explaining requirements and helping establish systems for future years.

Our audit preparation typically reduces audit fees by 20-30% because auditors can work more efficiently with well-organized, properly prepared financial records.

We also provide management letter response support and help implement auditor recommendations for improved internal controls.

Yes, we work with virtually all nonprofit accounting software platforms and can optimize your existing systems or recommend better solutions.

Our team includes QuickBooks ProAdvisors and specialists in nonprofit-specific platforms like Blackbaud Financial Edge, MIP Fund Accounting, Sage Intacct, and NetSuite for Nonprofits.

We also work with cloud-based solutions including Aplos, QuickBooks Nonprofit, Xero, and various donor management systems like DonorPerfect, Raiser’s Edge, and Salesforce Nonprofit Cloud.

If you’re using Excel spreadsheets or outdated software, we can help transition you to more robust solutions without losing historical data.

Our process includes assessing your current workflow, identifying inefficiencies, and implementing software improvements that enhance fund accounting, grant tracking, and financial reporting capabilities.

We provide training for your staff on new systems and create customized reports and dashboards that give you real-time insights into your organization’s financial health.

For multi-location nonprofits, we specialize in cloud-based solutions that enable centralized financial management while maintaining location-specific tracking.

We also ensure proper integration between your accounting software, payroll systems, and donor databases for seamless data flow.

Grant compliance is critical for nonprofit sustainability, and we implement comprehensive systems to ensure you meet every requirement.

We establish detailed tracking for each grant including budget-to-actual monitoring, expenditure classification, and restriction compliance.

Our team creates customized chart of accounts with grant-specific coding to separate federal, state, foundation, and corporate funding sources.

We monitor spending patterns against grant budgets and provide monthly variance reports to prevent overspending or underspending issues.

Our compliance services include preparing required financial reports in each funder’s specific format, whether it’s standard SF-425 reports for federal grants, foundation progress reports, or custom corporate sponsor reporting.

We track indirect cost rates, maintain proper documentation for audit trails, and ensure compliance with federal regulations including Uniform Grant Guidance (2 CFR 200).

For multi-year grants, we provide detailed carryover analyses and help with budget modifications when needed.

We also monitor grant deadlines, reporting requirements, and renewal dates to ensure you never miss critical submissions.

Our proactive approach includes quarterly compliance reviews and training for program staff on proper expense documentation and allocation methods.

Our nonprofit services scale seamlessly from basic bookkeeping to comprehensive CFO-level support, adapting to your organization’s growth and changing needs.

Beyond core accounting, we provide strategic financial planning including multi-year budget development, cash flow forecasting, and scenario planning for program expansion or contraction.

Our outsourced CFO services include board presentation development, executive dashboards, and strategic planning support for major initiatives like capital campaigns, mergers, or new program launches.

We assist with financial policies and procedures development, internal controls implementation, and staff training programs.

Our team provides investment management guidance for endowments and board-designated funds, working with your investment advisors to ensure appropriate asset allocation and spending policies.

We also offer specialized services including cost allocation plan development for federal grants, indirect cost rate calculations, and program profitability analysis.

For growing organizations, we provide controller-level services including month-end close management, financial statement preparation, and accounts payable/receivable oversight.

We help with staff transition planning, succession management, and can serve as interim finance staff during personnel changes.

Whether you need occasional consulting or full-time financial management support, our services flex to meet your current needs and budget.

Staff turnover is a reality for most nonprofits, but it doesn’t have to disrupt your financial operations.

We create comprehensive documentation for all accounting processes, including step-by-step procedures manuals, chart of accounts guides, and monthly close checklists that ensure continuity when staff members leave.

Our team maintains detailed records of all transactions, vendor relationships, and financial systems so institutional knowledge isn’t lost during transitions.

We provide thorough training for new finance staff, including hands-on instruction with your specific software, reporting requirements, and internal procedures.

Our documentation includes grant compliance procedures, donor stewardship protocols, and board reporting formats that new employees can follow immediately.

We also maintain backup access to all financial systems and can serve as interim finance staff during hiring periods or extended absences.

For organizations experiencing frequent turnover, we offer fractional controller services that provide consistent financial management while you build internal capacity.

Our approach includes creating cross-training protocols so multiple staff members understand critical financial processes, reducing dependence on any single individual.

We partner with you to assess staffing needs, help define job descriptions for finance positions, and can assist with interviewing and evaluating candidates to ensure you hire the right fit.